Terms & Conditions
On-line and paper registration closes at 5pm Thursday 12 September 2019. It may be possible to sign up on the night at Angel Hill, but ‘on the day’ entry places are very limited and you will not receive your confirmation pack and sponsor forms until after the event. We still ask that you try to raise the minimum suggested amount of sponsorship. There is no guarantee of entry if you sign up on the day.
The minimum age for participants is 14. There is no upper age limit. Walkers under 18 years of age must ensure the consent section is signed by a parent or guardian and are accompanied by an adult walker over the age of 18.
There is a £15 per person entry fee, which covers all expenses and refreshments (£10 before the 31 May). This fee is non-refundable. Places are non-transferable so if you are unable to walk for whatever reason you must inform us as soon as possible and return your sponsor form, even if it has no sponsorship entries.
After receipt of your entry form and fee we will issue a confirmation pack, including a route map, within 10 working days. Your place is not confirmed until you receive this. Please be aware that you may receive a digital copy if we receive your application shortly before the closing date of 12 September.
The route will be on public roads and footpaths at night. Road closures will only be in place at the start of the event. It is the walker’s responsibility to follow the Highway Code at all times, and to conduct themselves in a safe manner. We also recommend that walkers should bring their own torch for the event.
Both the 11.2 and 6 mile walks will be along the same route for the first few miles. Please note those walking the shorter route will not come to the Hospice grounds. A memory board will be available on Angel Hill for their use.
Participants are responsible for their own medical condition and ensuring they are fit to complete the walk. Please consult your doctor if you suffer from heart, joint, back or breathing problems or any other medical condition that may affect your ability to take part.
Participants cannot be under the influence of alcohol at Girls Night Out.
Only guide dogs are accepted on Girls Night Out; no other pets or animals are permitted to accompany walkers or marshals.
Entrants with limited mobility are advised to contact the Fundraising Team for advice on the suitability of the route in advance.
To keep everybody involved in Girls Night Out as safe as possible, we aim for everyone to finish by midnight. There will be a ‘quick finish’ route at approximately mile 8 – the Southgate roundabout for the 11.2 mile walkers who are unlikely to reach the finish line by this deadline.
Girls Night Out is not a race and no running or jogging is allowed.
We ask that participants aim to raise a minimum of £100 in sponsorship. All sponsorship money and forms should be returned to us by Friday 4 October 2019. You are not permitted to use any of the sponsorship money raised to pay for your entry fee or any expenses. All sponsorship money must be given directly to St Nicholas Hospice Care.
Using your data
We must be able to keep you informed of important updates and information regarding this year’s event, so we will use your email address and postal details to contact you. Please provide accurate details when registering.
We will also use your email address and registration details on our online registration system this year and in future years to make it easier for you to sign up.
By registering for Girls Night Out you give permission for St Nicholas Hospice Care to use your name and photo in any future publicity materials that might be produced unless a written objection is received by the Fundraising Team.
We may also contact you to find out a little bit more about why you have decided to take part in the walk and if you are happy for us to do so; we may share your story as part of the event’s publicity.
On the night, representatives from the local media and other organisations are invited to attend. This includes reporters, photographers and videographers. During the event, they may wish to speak to you, take photographs or record a short interview. It is your decision whether to agree to their request. St Nicholas Hospice Care does not have any influence over how the information you share with them is used, or when and where images may appear. If you have any concerns on the night please speak to a member of the Events Team, who will all be wearing blue jackets.
We use Echoleft to process our event tickets and donations. It is a secure booking website, which charges a small fee of 2.5% to process and administrate any donations received. You can read more about this here: https://www.echoleft.com/trust/donations.
We reserve the right to ask anyone to leave the event at any time if you fail to meet our terms and conditions.